Primary Purpose
Process requests for materials or services and procure them in a timely and cost-effective manner meeting business requirements and specifications.
Duties and Responsibilities
* Review system generated purchase requisitions for mid to high dollar value material and services demands for specific commodity/portfolios within the procurement team.
Generate and process purchase orders/service orders based on material, service requisitions, change orders and/or amendments in the most favorable terms of the organization.
Understand standard purchase order and contracting processes for both Enterprise Resource Planning (ERP) and Contract Management Systems (CMS).
Interface with multiple internal customers and support teams and/or departments that have business ownership within the procurement and accounts payable process, such as Finance, Accounting, Contracts and other functional disciplines.
Conduct and lead general contract/purchase order development process(es) and ensure that Purchase Order Terms and Conditions are appropriately applied.
Support Contract administration and amendments in CMS, when applicable.
* Ensure procurement needs are met, and follow up on expedited requests with business clients and suppliers via phone/email to ensure the timely turnaround goals are met.
Provide high level of service to our internal customer/project managers and peers.
Build and maintain successful relationships with an array of vendors.
Guide internal/external stakeholders and help navigate Procurement procedures, along with training needs for the ERP system.
Aid in effective management of suppliers including expediting, logistics coordination and invoice resolution process as necessary.
* Interface with Strategic Procurement team, Procurement leadership and business unit clients to leverage guidelines, standards and best practices.
Assist in supplier quotes and price sourcing activities within the respective business unit as requested, and qualifies vendors.
Conduct strategic sourcing and supplier management activities within assigned categories as needed.
Develop RFIs, RFQs and low dollar RFPs, analyze supplier proposals, support supplier negotiations process and assist in the development of supplier procurement packages as needed.
Process procurement transactions in the Procurement function software.
* Interact with cross-functional team members as required.
Provide back-up to members of the Procurement / Contract team.
Work on project matters in a semi-independent role and engage Contract Specialist / Lead for guidance, as needed.
* Perform other duties as assigned (no more than 5% of duties).
Education
* Bachelor's degree in Accounting, Finance, Business Administration or Engineering required.
Experience
* 4+ years of related experience (procurement agent / buyer activities) or equivalent training and/or experience required.
Knowledge, Skills and Abilities
* Advanced understanding of relevant products and category supply base within the business.
* Experience in conducting Request for Information (RFI) Request for Quotes (RFQ) and Request for Proposal (RFP) process.
* Advanced quantitative and analytical skills.
* Ability to manage work product and manage through change within organization.
* Self-confident with good interpersonal skills, strong teamwork and customer interface skills.
* Possess advanced understanding of basic commodity concepts.
* Excellent understanding of procurement administration from a buying perspective.
* Excellent understanding of standard procurement templates, including standard terms and conditions.
* Knowledge of sourcing and evaluation process including bid or proposal solicitation process and development, negotiation concepts tactics and finalization of purchase/service order.
* Advanced working knowledge of procurement function software.
Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
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